Privacy Policy

 

click OUR PRIVACY POLICY FOR MEMBERS

We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you (parent or member) if you have registered to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information.

References to we, our or us in this privacy notice are to the Club – Salt Ayre Cog Set Youth Cycling Club, which is an accredited British Cycling Go Ride Club.

We have not appointed a Data Protection Officer to oversee our compliance with data protection laws, as we are not required to do so.  However the Membership Secretary is our lead Data Controller.  Contact details are set out in the “Contacting us” section at the end of this privacy notice.

buy viagra professional Personal Information we may collect from you

Depending on the type of membership you register for with us, you may initially provide us with or we may obtain personal information about you, such as information regarding your:

  • personal contact details that allows us to contact you directly such as name, email addresses and telephone numbers;
  • Age – British Cycling (BC) Categories
  • gender;
  • membership start and end date;
  • records of your attendance at any events hosted by us;
  • images in video and/or photographic form
  • details of any participation in BC development squads / programmes
  • details of emergency contacts
  • records and achievements and competition results regarding events attended and performance;
  • any disciplinary and grievance information

buy clomid or serophene for infertility SPECIAL CATEGORIES OF PERSONAL INFORMATION

We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:

  • information about your health, including any medical condition

In relation to the special category personal data that we do process we do so on the basis that:

it is provided with your explicit consent in order to protect your health and welfare whilst participating in club activities.

In the table below’ we refer to these as the “special category reasons for processing of your personal data”.

WHERE WE COLLECT YOUR INFORMATION

We typically collect personal information about our members when you complete a consent and membership form.

If you are providing us with details of family members and emergency contacts they have a right to know and to be aware of, what personal information we hold about them, how we collect it and how we use that information.  Please share this privacy notice with those of them whom you feel are sufficiently mature to understand it.  They also have the same rights as set out in the “Your rights in relation to personal information” section below.

USES MADE OF THE INFORMATION

The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.

Purpose Personal information used Lawful basis
To administer any membership you have with us and managing our relationship with you All contact and membership details This is necessary to enable us to properly manage and administer your membership contract with us.

 

 

To send you information which is included within your membership benefits package, including details about competitions and events, partner offers and discounts and any updates on cycling activities Contact and membership details This is necessary to enable us to properly manage and administer your membership contract with us.

 

To send you other marketing information we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners Contact details Where you have given us your explicit consent to do so.
To answer your queries Contact details Where you have given us your explicit consent to do so.
Retention of records All the personal information we collect. We have a legitimate interest in retaining records whilst they may be required in relation to the normal running of the club.

We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.

We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.

To conduct data analytics studies to better understand event attendance and trends within the sport Records of your attendance at any events or competitions hosted by us. We have a legitimate interest in relation to the administration of the club.
For the purposes of promoting the club, our events and membership packages. Images in video and/or photographic form. Where you have given us your explicit consent to do so.
To comply with health and safety requirements Records of attendance and other information obtained through club consent and membership form, medical information about your health

 

We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport.

We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.

To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our cycling activities. Health and medical information We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.

 

To administer your attendance at any representative courses, programmes or competitions All contact and membership details

 

details of any participation in  BC development squads / programmes

 

This is necessary to enable us to register you on to and properly manage and administer your attendance on the course, programme or competition
To arrange a club trip or transportation to and from an event Identification documents details of next of kin, family members and emergency contacts, transaction and payment information, health and medical information. This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event.

We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.

 

For the purposes of equal opportunities monitoring Name, age, gender,

health and medical information

 

We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible.

We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.

For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information.  If you do not provide us with the requested personal information we may not be able to admit you as a member or we may not be able to properly perform our membership contract with you or comply with legal obligations and we may have to terminate your membership.  For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our membership contract with you.

Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the “Contacting us” section below.

Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent.  Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain member benefits to you.

DISCLOSURE OF YOUR PERSONAL INFORMATION

We do not share personal information with any other parties but we do share summary reports and data to British Cycling as our governing body and participation data to Salt Ayre Sports Centre – Lancaster City Council

HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?

The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements.  Generally, where there is no legal requirement we retain all physical and electronic records for a period of 12 months after your last contact with us or the end of your membership.  Exceptions to this rule are:

  • Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months;
  • Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.

It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. Alternatively, you can contact us by using the details set out in the “Contacting us” section below.

YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION

You have the following rights in relation to your personal information:

  • the right to be informed about how your personal information is being used;
  • the right to access the personal information we hold about you;
  • the right to request the correction of inaccurate personal information we hold about you;
  • the right to request the erasure of your personal information in certain limited circumstances;
  • the right to restrict processing of your personal information where certain requirements are met;
  • the right to object to the processing of your personal information;
  • the right to request that we transfer elements of your data either to you or another service provider; and
  • the right to object to certain automated decision-making processes using your personal information.

You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us.  For example, we do not use automated decision making in relation to your personal data.

Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.

To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the “Contacting us” section below.

If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.

CHANGES TO THIS NOTICE

We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.

CONTACTING US

In the event of any query or complaint in connection with the information we hold about you, please email

cogset@hotmail.co.uk

 

 

Version 1 – dated 19 May 2018